Key Milestones for Imaging System Implementation
How to set yourself up for a successful implementation: Be sure that you and your team are familiar with these key milestones. This will help ensure your requirements are met during the implementation of your new equipment.
Initial Site Visit
Your Sales Representative or Project Manager will schedule a presale visit with you to discuss your workflow and delivery needs. From this, we will create a detailed sketch of your existing space.
Why this matters: The output from this meeting will direct the scope of work for your delivery (including approximate delivery timeframe, weekend or weekday, and delivery path). We will also produce a set of preliminary drawings that detail the layout of your room.
What you need to do: Please invite both your Clinical and Engineering teams to this meeting.
Tip: Ask your project/account manager how to partner with a Design and Construction Services (DCS) consultant early on in your planning process. Siemens Healthineers DCS consultants can help answer technical questions, assist with approvals and partner to help keep permits on track, verify inspection codes and ICRA are completed correctly, and streamline the entire process from start to finish to ensure a smooth and timely installation. Learn more about this service.
Preliminary Drawings
During the presale, when your Preliminary Drawings are complete, your Project Manager will forward you a copy and set up a meeting (either in person or via phone) to review. Please relay any concerns or questions to your Project Manager.
Why this matters: Preliminary Drawings provide important equipment layout and space information, which will be used to create your Final Drawings.
What you need to do: Please review these documents and send your written approval to your Project Manager. This written approval acknowledges your agreement to the drawings. This approval can be a signature on the selected Preliminary Drawing, or an email referencing the drawing number and revision/option.
Final Drawings
The Final Drawings include mechanical, electrical, architectural, structural, and environmental details related to your room and your system. These must be incorporated into your construction or architectural site plans.
Why this matters: These plans contain specific requirements that need to be included in your room for optimum system performance.
What you need to do: Review the final drawings with your team to ensure accuracy.
Tip: Remember that the Final Drawings from Siemens Healthineers can’t be substituted for formal construction or architectural documents.
Notice to Manufacture Letter
Your new equipment is built to order based on your specific requirements. Your Project Manager will work closely with you and your team throughout this process to review all dates. This is your last call to make changes. That’s why your Project Manager will request your signature on the Notice to Manufacture letter, which confirms your agreement to our proposed room and workflow layout as well as the equipment production schedule.
Why this matters: Your signature on the Notice to Manufacture Letter confirms that our factory can begin production and provides the delivery date for your equipment. Certain inventory and storage charges may be assessed in the event that your site is not able to accept delivery on the agreed upon delivery date.
What you need to do: Review these documents for accuracy, sign, and return to your Project Manager. Be sure to reference the Siemens Healthineers Notice to Manufacture Letter in the construction agreement with your General Contractor. Advise the contractor that any construction delay will have financial ramifications on your practice.
Clinical Education Applications Training
Prior to installation, our Clinical Education Team will contact you/your facility to review the Clinical Education you’ve purchased. After this call, you will receive a communication and confirmation, which will help prepare you for your on-site training. If you’ve purchased classroom training, our education team will help you schedule this during this call.
Why this matters: Getting you and your staff up to speed quickly and efficiently is vital to your success. Clinical Education can help achieve this goal.
What you need to do: Review the Site Readiness Documents in advance of your on-site training. Be sure the right team members will be available to be trained on the system.
